When selecting a primary contact, choose someone who can consistently communicate with our team. While the primary contact does not need to be a session speaker, they must confirm each speaker’s participation and work collaboratively with CBIE during the proposal process, and if selected, the session.

Speakers are encouraged to collaborate with colleagues and professionals from outside their institutions on session proposals. Where possible, presenters are encouraged to offer tools, resources or frameworks that can be shared with attendees.

CBIE welcomes panels with a minimum of two (2) and maximum of four (4) people. Each room will be set with a 6ft table at the front of the room.

Proposals can be modified up until the final submission deadline, even if you have submitted your proposal. All submitted proposals will be considered final as of the submission deadline.

Once the deadline has passed, changes to submissions will not be accepted. Should your proposal be selected for the conference program, CBIE will contact you to confirm the details of your session including the speakers listed within your proposal.

Due to the complex nature of scheduling the conference program, CBIE cannot guarantee the fulfillment of all requests made for a specific date or time within the conference program. However, we will evaluate all requests on a case-by-case basis. Requests for specific dates of our conference can be made to CBIE via email should your proposal be accepted.

Changes to the format of approved sessions will not be accepted. All proposals are accepted and evaluated based on the details provided in your submission including the selected format.

CBIE2025 is not a virtual or hybrid conference. All presenters must attend the conference in person, as virtual sessions are not supported. If your session requires a virtual element, you may choose to include a pre-recorded video embedded in your presentation. Two-way virtual presentations (e.g., via Zoom) are not available. Each session must have at least one speaker present at the conference to deliver the material.

Once the Call for Proposal deadline has passed, your proposal will be evaluated by our review committee. Following the review process, CBIE will notify the primary contact with a decision whether your proposal was accepted or not. For those whose proposal has been accepted, you will be contacted by a member of our team to join our speaker portal. All speakers on the session will have access to the portal and should check in regularly to stay up to date on all information pertaining to the conference.

The Committee is representative of CBIE’s membership and includes practitioners from across the country with expertise in various areas of international education.

There are many reasons why a proposal might be rejected. The most common reason for proposal rejection is the high number of submissions that we receive on the same topic (track) or theme, making it challenging to accommodate all within the limited session slots available. Proposals which come across as overly promotional, too broad in scope or not strongly aligned with the evaluation criteria receive lower scores.

Absolutely! Each year, CBIE takes pride in developing a robust program that focuses on evolving topics and trends impacting the international education sector. We strongly encourage you to resubmit a session proposal next year.

Sometimes things come up that may force you to cancel participation in the conference — a health issue, a family emergency, etc. In such an event, please contact us at conference-congres@cbie.ca.